JakLingko

VENDOR POLICY

PT JAKLINGKO INDONESIA

1. PT JakLingko Indonesia prioritizes direct procurement to manufacturers, authorized distributors or sole agents and avoids the use of intermediaries that do not provide added value.
2. Vendors participating in the process of procuring goods or services at PT JakLingko Indonesia are required to meet the following requirements:
   1. Having expertise, experience and technical and management capabilities in accordance with their line of business.
   2. Having resources (facilities, human resources, production equipment, and other resources) that are in accordance with the category of business in supporting operational activities.
   3. Preferred legal entity.
   4. Not being subject to legal sanctions or being involved in a legal case that could impact the operational failure of PT JakLingko Indonesia.
3. Vendors are obliged to obey the rules and requirements that apply in Indonesia and in the environment of PT JakLingko Indonesia related to the procurement of goods / services.
4. Vendors who do not yet have PT MRT Jakarta e-Procurement Users are required to register by:
   1. Register the company by filling out the registration form provided on the registration page.
   2. Activating the User Id that is sent automatically from the e-Procurement system to the registered email address of the company.
   3. Complete all Administrative data entries and attachments of required Company documents.
   4. Uploading the Terms and Conditions document signed by the Company Director.
   5. Make revision to the documents on the review results provided by PT MRT Jakarta Procurement unit (Perseroda).
5. Vendor status or results of administrative verification will be given within 5 (five) working days after all Administration documents have been received and declared complete without revision by PT MRT Jakarta Procurement Unit (Perseroda).
6. PT JakLingko Indonesia stipulates Approved Vendor List ("AVL") which will be used in routine and non-bidding procurement. Vendors in AVL are Vendors who have been declared to have passed the evaluation process conducted by PT JakLingko Indonesia.
7. Vendors who are interested in registering themselves as AVL must fulfill all registration requirements required by PT JakLingko Indonesia, to be further evaluated in accordance with the applicable provisions at PT JakLingko Indonesia.
8. Each vendor can be registered in a maximum of 2 (two) types of classification and a maximum of 3 (three) sub-business fields for each type of classification.
9. In an effort to encourage vendor performance improvement, PT JakLingko Indonesia has established a Vendor Performance Assessment System to ensure quality as well as continuous improvement. Vendor performance evaluation results will be the basis for determining reward and punishment as well as assessing the existence of Vendors in AVL.
10. PT JakLingko Indonesia has the right to terminate vendor status on AVL if:
    1. The vendor acts as a broker or intermediary that does not provide added value.
    2. The vendor resigns in writing by sending a resignation letter from the Vendor list addressed to the Jakarta MRT Procurement Work Unit (Perseroda).
    3. Violating the provisions as stipulated in the procurement environment of PT JakLingko Indonesia.
    4. Not actively participating in procurement at PT JakLingko Indonesia.
    5. Performance evaluation is below the standard of PT JakLingko Indonesia on a recurring basis or results in loss and disruption of PT JakLingko Indonesia operational activities.
    6. There is a change or adjustment to the types of business sectors that are managed in AVL.
11. Vendors who violate the rules will be given sanctions according to categories, as follows:
    1. Red List (Red List),
       Determination of the status of the red list based on the following criteria:
       • Provide goods or services that do not meet specifications.
       • Refusing to deliver the goods after being determined as the winner.
       • Assigning main tasks to other parties without the Company's permission.
       • Not completing work and not paying fines in accordance with the agreement.
       
       Sanctions for vendors who are on the red list are as follows:
       • Vendors are not allowed to take part in the procurement process two (2) times.
    2. Black Category (Black List),
       The company determines blacklist status for vendors who take actions that can harm the company's interests. Determination of blacklist status based on the following criteria:
       • Engage in corruption or conspiracy in determining prices among participants or from Company employees.
       • Bribing employees of the Company.
       • Falsification of documents or manipulating data.
       • Providing fake goods which can be proven through a statement from the competent authority / factory / seller.
       • Unable to provide goods and services in accordance with the contract and have fatal consequences for the Company's operations.
       • Being involved in a criminal offense that is declared by the competent authority.
       • Misuse of documents for any purpose that is not related to participation in the procurement process and or work process, without the Company's permission.
       • Publish untrue issues that cannot be proven legally and have a negative impact on the Company.
       
       Sanctions against blacklisted vendors are as follows:
       • The company prohibits vendors on the blacklist from participating in procurement activities at the Company.
       • The company has the right to announce the blacklist status on the Company's electronic procurement site.
12. Vendors who have become an Approved Vendor List (AVL) or Shortlist from PT JakLingko Indonesia can make changes or update data before the time of procurement. When the time for procurement begins, all company administration data contained in the E-Procurement portal is considered correct and vendors cannot make changes to Administration data.

TERM AND CONDITIONS

EPROCUREMENT APPLICATION
PT JAKLINGKO INDONESIA

I. General Policy

1. Procurement through e-Procurement is subject to regulations that have been specified in the terms of PT MRT Jakarta.
2. PT JakLingko Indonesia has the right to adjust, improve, add or reduce these Terms of Use at any time with or without prior notice.
3. Every PT MRT Jakarta e-Procurement user is bound and subject to changes to the amended/added/reduced provisions.
4. PT JakLingko Indonesia does not collect any fees from vendors in every procurement process including the vendor registration process.
5. Vendor shall update the data and information that has been submitted in PT JakLingko Indonesia e-Procurement, if it does not fit. If there is a mismatch of data recorded on PT JakLingko Indonesia e-Procurement with the real situation, PT JakLingko Indonesia has the right to exclude vendors in the procurement process.
6. PT JakLingko Indonesia decision is final and can not be contested. Vendors are willing to accept all decisions related to the procurement in PT JakLingko Indonesia e-Procurement.
7. The failure of the implementation of PT JakLingko Indonesia's e-Procurement program or system caused by circumstances (force majeure) is something that is beyond the control of PT JakLingko Indonesia, and including but not limited to natural disasters, strikes, riots, wars, infectious diseases, Government regulationsare applied after the incident, fire, failure / damage of communication channels, lack of electricity, earthquake or other catastrophe events.

II. Provider or Vendor of PT JakLingko Indonesia

1. Vendors who are interested to register as a vendor in PT JakLingko Indonesia e-Procurement must fulfill all the requirements required by PT JakLingko Indonesia, henceforth subject to evaluation in accordance with the applicable provisions of PT JakLingko Indonesia.
2. PT JakLingko Indonesia has the right to request other supporting documents to prospective vendors if needed in the registration evaluation process.
3. PT JakLingko Indonesia has the right to conduct due diligence, including but not limited to site visits, verification or validation validity, correctness, authenticity of the document and/or require additional documents from vendor to vendor selection process every need from time to time.
4. PT JakLingko Indonesia has the right to not process or reject the document which has been granted without having to give a reason or any claim to PT JakLingko Indonesia.
5. Vendor shall update the data and information that has been delivered in PT JakLingko Indonesia e-Procurement, if it does not fit. If there is a mismatch of data contained in PT JakLingko Indonesia e-Procurement with the real situation, PT JakLingko Indonesia has the right to exclude vendors in the procurement process.
6. Vendors are willing to accept all decisions related to the procurement in PT JakLingko Indonesia e-Procurement. PT JakLingko Indonesia decision is final and can not be contested.
7. PT JakLingko Indonesia can add, adjust or reduce these provisions at any time, with or without prior notice. Each Vendor is bound and subject to the provisions that have been added/subtracted/improved in the PT JakLingko Indonesia process.

III. Responsibilities for the Use of PT JakLingko Indonesia E-Procurement

1. Vendors are responsible for guarding the confidentiality of their password and are responsible for transactions and other activities using his account.
2. Vendors agrees to notify PT JakLingko Indonesia if it is aware of the misuse of his account by another party who is not entitled or if there is a security breach of his account via email to procurement@jaklingkoindonesia.co.id
3. Vendors are responsible for all transactions conducted including posting and sending data to PT JakLingko Indonesia e-procurement
4. Misuse of the vendor's password and account becomes the responsibility of the vendor and will be subject to sanctions in accordance with the provisions in force at PT JakLingko Indonesia and the laws and regulations.